Avsnitt

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    ☎️ Leave me a voicemail at (1)516-980-4968!
    📧 Email me! [email protected]


    In this episode, I make the case that your personal brand may become your greatest career insurance policy in an AI-first world. I explain why most accountants remain professionally invisible, how the internet has fundamentally changed the way opportunities are created, and why becoming known for something incredibly specific can unlock a level of leverage that wasn’t possible a decade ago. I also roast a real accounting firm that’s grown through acquisitions, share my thoughts on seasonal tax firms, niche positioning, and staffing, and answer Mailbag questions about building AI apps, AI security, accounting firm acquisitions, practice management software, automation, and what the future looks like if AI can do the accounting work for us.


    🔥 Here’s that Roast-My-Firm intake form: https://airtable.com/appZ7dtNz3oaTWWZT/shrybn5166E9t12ag📚 A curated list of the apps I actually use and recommend: https://www.jasononfirms.com/apps


    💰 Today's Sponsors
    Soraban: https://www.soraban.com/
    MakersHub: https://makershub.com/get-started?utm_source=podcast&utm_medium=partner&utm_campaign=jasonstaats
    Canopy: getcanopy.com/jason Schedule a demo to see for yourself, and receive a $75 gift card after your demo
    Verito: https://verito.com/jason?utm_campaign=42071442-Jason&utm_source=Podcast&utm_medium=Podcast&utm_content=show-notes


    // Chapters:
    00:00 - Why Personal Branding Matters More Than Ever
    01:37 - Welcome to the Podcast
    02:03 - Stop Being Professionally Invisible
    04:12 - The Real Meaning of Personal Branding
    06:01 - Why Visibility Creates Opportunity
    07:44 - Finding a Game You Can Win
    10:02 - Why Specificity Beats Reach
    12:09 - Finding Your Unique Voice
    13:06 - Turning Content Into Opportunity
    17:09 - Will AI Make Personal Brands More Valuable?
    20:00 - Escaping the Hour-for-Dollar Trap
    22:04 - The Easiest Way to Stand Out
    23:56 - Roast a Firm
    24:42 - The Story Behind This Firm
    29:49 - The Challenge of Buying Other Firms' Leftovers
    35:08 - Choosing Between Seasonal and Year-Round Work
    36:03 - Finding Seasonal Tax Talent
    39:08 - Going Deeper Into Your Niche
    41:59 - Mailbag
    42:34 - Building AI Apps Inside Your Firm
    48:00 - Buying an Accounting Firm
    50:20 - Replacing Sage Intacct
    52:03 - Building Your Own AI Reconciliation Tool
    53:22 - Is Claude Cowork Secure?
    54:42 - Can Instead Replace Traditional Tax Software?
    57:14 - Specialized AI Agents vs Claude
    1:00:00 - Do You Really Need More Automation?
    1:01:54 - Choosing Between Canopy and TaxDome
    1:04:20 - What Happens When AI Can Do Everything?
    1:05:56 - Closing Thoughts


    🗣️ Continue the discussion on social!
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    YouTube https://www.youtube.com/@jasoncpa

  • 🚀 Get smarter faster by learning with other firm owners: https://www.rlz.io/
    📩 Want a simple way to keep up with accounting firm and AI? I break it down every week in my newsletter: https://www.jasononfirms.com/newsletter


    ☎️ Leave me a voicemail at (1)516-980-4968!
    📧 Email me! [email protected]


    In this episode, I share the journey that took me from struggling to land $100/month bookkeeping clients to signing my firm’s first million-dollar engagement. I explain what actually separates firms that command premium fees from those stuck competing on bookkeeping, why the biggest opportunity is becoming an outsourced accounting department instead of selling accounting tasks, and how entrepreneurs think differently about value than accountants do. I also dive into the opportunities and risks of using AI to automate desktop and cloud applications, discuss where AI agents fit into accounting firms today, and answer Mailbag questions about capturing institutional knowledge, practice management, AI adoption, offshore teams, tax return reviews, and building a successful accounting career in the age of AI.


    🔥 Here’s that Roast-My-Firm intake form: https://airtable.com/appZ7dtNz3oaTWWZT/shrybn5166E9t12ag📚 A curated list of the apps I actually use and recommend: https://www.jasononfirms.com/apps


    💰 Today's Sponsors
    Financial Cents: Book a demo here: https://hubs.li/Q03PYVrp0 and use code Jason10 to receive 10% off the Team or Scale annual plan for firms with 2+ users.
    Soraban: https://www.soraban.com/
    MakersHub: https://makershub.com/get-started?utm_source=podcast&utm_medium=partner&utm_campaign=jasonstaats
    Canopy: getcanopy.com/jason Schedule a demo to see for yourself, and receive a $75 gift card after your demo
    Karbon: https://karbonhq.com/?utm_source=podcast&utm_campaign=jason-staats
    Verito: https://verito.com/jason?utm_campaign=42071442-Jason&utm_source=Podcast&utm_medium=Podcast&utm_content=show-notes


    // Chapters:
    00:00 - From $100 Clients to $1M Engagements
    01:37 - Welcome to the Podcast
    03:03 - Why Businesses Pay $40K/Month
    04:50 - The Mindset Shift That Changed Everything
    10:03 - Becoming an Outsourced Accounting Department
    17:54 - Why Specialization Wins
    23:57 - Nerd Corner: AI Computer Use
    24:09 - OpenAI's Computer Use Models
    25:23 - The Risks of AI Agents
    27:20 - Claude vs. ChatGPT Computer Use
    28:28 - Deploying AI Agents Safely
    29:54 - Will AI Replace Automation Tools?
    32:11 - Browser vs. Desktop Automation
    41:29 - Let's Make a Hire
    43:35 - Mailbag
    43:53 - Capturing Institutional Knowledge
    46:13 - Getting Your Team to Adopt AI
    50:47 - Introducing AI to Offshore Teams
    51:40 - AI vs. Hiring More Staff
    53:06 - My Biggest Practice Management Mistake
    57:21 - Why I Built Realize
    59:56 - Coaching vs. Finding the Right Peer Group
    1:00:54 - Helping Staff Learn a Client Faster
    1:01:50 - AI for Checklists & Tax Reviews
    1:03:56 - Building Repeatable AI Workflows
    1:05:17 - Advice for New Accounting Graduates
    1:09:52 - Closing Thoughts


    🗣️ Continue the discussion on social!
    X https://twitter.com/jasononfirms
    LinkedIn https://www.linkedin.com/in/jstaats/
    YouTube https://www.youtube.com/@jasoncpa

  • Saknas det avsnitt?

    Klicka här för att uppdatera flödet manuellt.

  • 🚀 Get smarter faster by learning with other firm owners: https://www.rlz.io/
    📩 Want a simple way to keep up with accounting firm and AI? I break it down every week in my newsletter: https://www.jasononfirms.com/newsletter


    ☎️ Leave me a voicemail at (1)516-980-4968!
    📧 Email me! [email protected]


    In this episode, I break down what firms are actually creating, from custom integrations and reporting tools to trial balance workflows, and give my red-light/green-light take on what’s worth building. I also speedrun the latest AI releases, talk through whether small firms really need a practice management system, and answer questions about AI costs, offshoring, browser automation, and preparing your team for an AI-first accounting firm.


    🔥 Here’s that Roast-My-Firm intake form: https://airtable.com/appZ7dtNz3oaTWWZT/shrybn5166E9t12ag📚 A curated list of the apps I actually use and recommend: https://www.jasononfirms.com/apps


    💰 Today's Sponsors
    Financial Cents: Book a demo here: https://hubs.li/Q03PYVrp0 and use code Jason10 to receive 10% off the Team or Scale annual plan for firms with 2+ users.
    Soraban: https://www.soraban.com/
    MakersHub: https://makershub.com/get-started?utm_source=podcast&utm_medium=partner&utm_campaign=jasonstaats
    Canopy: getcanopy.com/jason Schedule a demo to see for yourself, and receive a $75 gift card after your demo
    Karbon: https://karbonhq.com/?utm_source=podcast&utm_campaign=jason-staats
    Verito: https://verito.com/jason?utm_campaign=42071442-Jason&utm_source=Podcast&utm_medium=Podcast&utm_content=show-notes


    // Chapters:
    00:00 - Building Your Own Firm Software
    02:07 - How Firms Are Building Software
    04:08 - What Accounting Firms Are Building
    10:17 - What Should You Actually Build?
    18:13 - What Custom AI Apps Look Like
    25:26 - Nerd Corner: AI Updates
    26:00 - ChatGPT Work
    26:52 - Claude Combines Chat and Cowork
    29:17 - Grok Challenges Claude
    31:04 - GPT Live and Voice AI
    37:30 - OpenAI’s New AI Models
    45:29 - Mailbag
    45:53 - Getting AI Past Bot Restrictions
    49:03 - Do You Need a Practice Management System?
    54:42 - Building Referral Relationships
    57:32 - The Rising Cost of AI
    1:00:08 - Finding Time to Implement AI
    1:03:00 - What Happened When Clients Learned We Offshored
    1:07:48 - Automating Home Depot Receipts
    1:09:58 - Training Teams for an AI-First Firm
    1:15:16 - The Future of Accounting Firms


    🗣️ Continue the discussion on social!
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    YouTube https://www.youtube.com/@jasoncpa

  • 🚀 Get smarter faster by learning with other firm owners: https://www.rlz.io/
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    ☎️ Leave me a voicemail at (1)516-980-4968!
    📧 Email me! [email protected]


    In this episode, I wrap up the Dirty Dozen series by tackling one of the highest-leverage areas in any accounting firm: client onboarding. I break down the four biggest onboarding mistakes, explain how the first 90 days shape the entire client relationship, and share ways to standardize the process without losing the human touch. Then I switch to hiring and career growth, how firms can attract ambitious people, how employees know when it’s time to leave, and why AI won’t replace great talent. Finally, I answer questions on pricing, AI tools, tax workflow automation, practice management software, IT providers, starting a firm, camera setups, and much more.


    🔥 Here’s that Roast-My-Firm intake form: https://airtable.com/appZ7dtNz3oaTWWZT/shrybn5166E9t12ag📚 A curated list of the apps I actually use and recommend: https://www.jasononfirms.com/apps


    💰 Today's Sponsors
    Financial Cents: Book a demo here: https://hubs.li/Q03PYVrp0 and use code Jason10 to receive 10% off the Team or Scale annual plan for firms with 2+ users.
    Soraban: https://www.soraban.com/
    MakersHub: https://makershub.com/get-started?utm_source=podcast&utm_medium=partner&utm_campaign=jasonstaats
    Canopy: getcanopy.com/jason Schedule a demo to see for yourself, and receive a $75 gift card after your demo
    Karbon: https://karbonhq.com/?utm_source=podcast&utm_campaign=jason-staats
    Verito: https://verito.com/jason?utm_campaign=42071442-Jason&utm_source=Podcast&utm_medium=Podcast&utm_content=show-notes


    // Chapters:
    00:00 0 Client onboarding matters most
    01:55 - Dirty Dozen finale
    03:20 - Trap #1: Bad client filtering
    06:10 - Trap #2: Wrong onboarding owner
    11:20 - Trap #3: Chasing client documents
    16:40 - Trap #4: Standardize before automating
    21:05 - Hiring firms people won’t leave
    22:15 - When should you leave your firm?
    38:00 - Mailbag begins
    38:40 - Pricing and close rates
    41:50 - AI tax workflow & Filed
    47:10 - Starting your own bookkeeping firm
    50:15 - Most surprising AI use cases
    52:30 - Jason’s T-shirt recommendation
    54:20 - Self-hosting AI models
    55:45 - “Accounting department in a box”
    57:35 - Copilot vs Claude
    01:00:35 - Replacing Thomson Reuters File Cabinet
    01:02:50 - Camera, lighting & microphone setup
    01:05:25 - Closing thoughts


    🗣️ Continue the discussion on social!
    X https://twitter.com/jasononfirms
    LinkedIn https://www.linkedin.com/in/jstaats/
    YouTube https://www.youtube.com/@jasoncpa

  • 🚀 Get smarter faster by learning with other firm owners: https://www.rlz.io/
    📩 Want a simple way to keep up with accounting firm and AI? I break it down every week in my newsletter: https://www.jasononfirms.com/newsletter


    ☎️ Leave me a voicemail at (1)516-980-4968!
    📧 Email me! [email protected]


    In this episode, I explore why Anthropic embedding Claude directly into Slack may be one of the biggest AI shifts we’ve seen yet—and why it makes me both excited and uncomfortable. I explain how goals, MCP connections, and Slack integration could eventually make AI the operating layer of an entire company. I also share three creative AI workflows accounting firms are already using, discuss whether QuickBooks and Xero are losing their grip on the market, answer questions about Claude, onboarding bookkeeping clients, hiring with AI, and explain why firms should rethink their workflow statuses for the AI era.


    🔥 Here’s that Roast-My-Firm intake form: https://airtable.com/appZ7dtNz3oaTWWZT/shrybn5166E9t12ag
    📚 A curated list of the apps I actually use and recommend: https://www.jasononfirms.com/apps


    💰 Today's Sponsors
    Financial Cents: Book a demo here: https://hubs.li/Q03PYVrp0 and use code Jason10 to receive 10% off the Team or Scale annual plan for firms with 2+ users.
    Soraban: https://www.soraban.com/
    MakersHub: https://makershub.com/get-started?utm_source=podcast&utm_medium=partner&utm_campaign=jasonstaats
    Canopy: getcanopy.com/jason Schedule a demo to see for yourself, and receive a $75 gift card after your demo
    Karbon: https://karbonhq.com/?utm_source=podcast&utm_campaign=jason-staats
    Verito: https://verito.com/jason?utm_campaign=42071442-Jason&utm_source=Podcast&utm_medium=Podcast&utm_content=show-notes


    📚 Here’s that service library resource: https://youtu.be/T8rQzr3ogkM?si=DRjYWbe-2LobQcuS
    📕The Alex Hormozi book I mentioned: https://www.amazon.com/100M-Offers-People-Stupid-Saying-ebook/dp/B099QVG1H8


    // Chapters:
    00:00 - Claude’s Trojan Horse?
    01:32 - Goals Change Everything
    05:29 - Claude Inside Slack
    10:34 - Is AI Running the Firm?
    15:31 - Why Software Developers Matter
    17:35 - Why MCP Wins
    19:48 - 3 Wild AI Use Cases
    20:23 - AI Proposal Generator
    24:55 - AI Client Reporting
    28:57 - AI Trial Balance Builder
    36:30 - Mailbag Begins
    38:13 - Will QuickBooks & Xero Lose?
    41:18 - Claude Chat vs Cowork
    46:58 - Best Alex Hormozi Book
    48:16 - Claude Projects Best Practices
    50:05 - Is ChatGPT Dead?
    51:48 - Pricing Cleanup Work
    56:27 - AI Resume Screening
    59:38 - Rebuilding Workflow Statuses for AI


    🗣️ Continue the discussion on social!
    X https://twitter.com/jasononfirms
    LinkedIn https://www.linkedin.com/in/jstaats/
    YouTube https://www.youtube.com/@jasoncpa

  • 🚀 Get smarter faster by learning with other firm owners: https://www.rlz.io/
    📩 Want a simple way to keep up with accounting firm and AI? I break it down every week in my newsletter: https://www.jasononfirms.com/newsletter


    ☎️ Leave me a voicemail at (1)516-980-4968!
    📧 Email me! [email protected]


    In this episode, I explain why I think advisory is often positioned the wrong way inside accounting firms and share five common traps that stop firms from building higher value services. I also cover Claude Fable returning to Claude, what its new pricing means, how I’d build a bookkeeping practice from scratch today, AI powered bookkeeping and review workflows, choosing practice management software, meeting transcript tools, Copilot versus Claude, training the next generation of accountants, and whether Intuit is falling behind.


    🔥 Here’s that Roast-My-Firm intake form: https://airtable.com/appZ7dtNz3oaTWWZT/shrybn5166E9t12ag📚 A curated list of the apps I actually use and recommend: https://www.jasononfirms.com/apps


    💰 Today's Sponsors
    Financial Cents: Book a demo here: https://hubs.li/Q03PYVrp0 and use code Jason10 to receive 10% off the Team or Scale annual plan for firms with 2+ users.
    Soraban: https://www.soraban.com/
    MakersHub: https://makershub.com/get-started?utm_source=podcast&utm_medium=partner&utm_campaign=jasonstaats
    Canopy: getcanopy.com/jason Schedule a demo to see for yourself, and receive a $75 gift card after your demo
    Karbon: https://karbonhq.com/?utm_source=podcast&utm_campaign=jason-staats
    Verito: https://verito.com/jason?utm_campaign=42071442-Jason&utm_source=Podcast&utm_medium=Podcast&utm_content=show-notes


    // Chapters:
    00:00 - Is Advisory Really the Future?
    01:43 - The Advisory Hype Problem
    04:05 - Trap #1: Imposter Syndrome
    09:31 - Trap #2: Giving Premium Work Away
    16:10 - Trap #3: Death by Deadlines
    19:07 - Trap #4: Selling Favors Instead of Products
    22:25 - Trap #5: Sell Outcomes, Not Coaching
    28:43 - Claude Fable Is Back
    38:31 - Mailbag
    38:58 - Best AI Meeting Transcript Tools
    41:44 - Which Accounting Ledger Would I Choose Today?
    44:10 - How Do You Avoid Buying the Wrong Software?
    49:58 - Do You Actually Use All These AI Tools?
    52:08 - Should Firms Standardize on Microsoft Copilot?
    53:43 - How Good Is AI at Reviewing Tax Returns?
    55:03 - Do File Naming Conventions Really Matter?
    56:39 - Will AI Create an Accounting Knowledge Gap?
    01:00:20 - Can Claude Help When Intuit Breaks?


    🗣️ Continue the discussion on social!
    X https://twitter.com/jasononfirms
    LinkedIn https://www.linkedin.com/in/jstaats/
    YouTube https://www.youtube.com/@jasoncpa

  • 🚀 Get smarter faster by learning with other firm owners: https://www.rlz.io/
    📩 Want a simple way to keep up with accounting firm and AI? I break it down every week in my newsletter: https://www.jasononfirms.com/newsletter


    ☎️ Leave me a voicemail at (1)516-980-4968!
    📧 Email me! [email protected]


    In this episode, I answer the nine AI questions I hear most often from accounting firms, covering how to securely use AI with client data, why I recommend Claude over ChatGPT and Copilot, where firms should start with AI, and practical workflows for QuickBooks, spreadsheets, email, and tax software. I also share my thoughts on the latest IRS AI guidance and why I disagree that AI savings should automatically lower client fees, then wrap up with a Mailbag on bank statement automation, QuickBooks MCPs, IT security, work papers, value pricing, and why I believe AI will make human expertise even more valuable.


    🔥 Here’s that Roast-My-Firm intake form: https://airtable.com/appZ7dtNz3oaTWWZT/shrybn5166E9t12ag📚 A curated list of the apps I actually use and recommend: https://www.jasononfirms.com/apps


    💰 Today's Sponsors
    Financial Cents: Book a demo here: https://hubs.li/Q03PYVrp0 and use code Jason10 to receive 10% off the Team or Scale annual plan for firms with 2+ users.
    Soraban: https://www.soraban.com/
    MakersHub: https://makershub.com/get-started?utm_source=podcast&utm_medium=partner&utm_campaign=jasonstaats
    Canopy: getcanopy.com/jason Schedule a demo to see for yourself, and receive a $75 gift card after your demo


    // Chapters:
    00:00 - The 9 Biggest AI Questions
    01:43 - AI & Client Data Security
    06:22 - Why Claude Beats Copilot
    08:04 - Should You Switch from ChatGPT?
    08:17 - Where Should You Start with AI?
    10:50 - Building Your First AI Agent
    14:49 - Best Beginner AI Use Cases
    17:00 - AI & QuickBooks Automation
    20:56 - Can AI Automate Tax Software?
    23:20 - Should Clients Know You Use AI?
    25:37 - IRS Says AI Should Lower Fees?
    32:23 - Mailbag
    32:48 - How Do I Automatically Fetch Bank Statements?
    38:09 - Secure Client Credentials Without Sharing Passwords
    40:44 - Are Traditional Work Papers Still Worth It?
    44:05 - How Do You Handle AI Discount Requests?
    47:22 - Can Claude Post Journal Entries to QuickBooks?
    52:04 - Is Thomson Reuters Falling Behind on AI?
    54:06 - IT Security for a New Fractional CFO Firm
    56:20 - Does AI Kill Creativity and Advisory?
    01:02:00 - Closing thoughts


    🗣️ Continue the discussion on social!
    X https://twitter.com/jasononfirms
    LinkedIn https://www.linkedin.com/in/jstaats/
    YouTube https://www.youtube.com/@jasoncpa

  • 🚀 Get smarter faster by learning with other firm owners: https://www.rlz.io/
    📩 Want a simple way to keep up with accounting firm and AI? I break it down every week in my newsletter: https://www.jasononfirms.com/newsletter


    ☎️ Leave me a voicemail at (1)516-980-4968!
    📧 Email me! [email protected]


    In this episode, I break down five change management traps inside accounting firms, from overwhelming the team with too much change to letting C and D clients block the firm you actually want to build. I also talk about niche opportunities in soccer and space accounting, recurring AI workflows, Intuit’s stock drop, simplifying client onboarding, rolling out Claude to a team, trial balance workflows, and how large a solo AI-powered firm could become.


    🎤 I’m going live! Grab your tickets here: https://www.jasononfirms.com/events
    🔥 Here’s that Roast-My-Firm intake form: https://airtable.com/appZ7dtNz3oaTWWZT/shrybn5166E9t12ag📚 A curated list of the apps I actually use and recommend: https://www.jasononfirms.com/apps


    💰 Today's Sponsors
    Cloud Accounting Staffing: https://portal.cloudaccountantstaffing.com/candidates
    Soraban: https://www.soraban.com/
    Canopy: getcanopy.com/jason Schedule a demo to see for yourself, and receive a $75 gift card after your demo
    Financial Cents: Book a demo here: https://hubs.li/Q03PYVrp0 and use code Jason10 to receive 10% off the Team or Scale annual plan for firms with 2+ users.
    MakersHub: https://makershub.com/get-started?utm_source=podcast&utm_medium=partner&utm_campaign=jasonstaats


    // Chapters:
    00:00 - Getting Everyone Aligned
    01:19 - The Dirty Dozen Returns
    02:12 - Change Management Traps
    02:18 - Trap #1: Change Overload
    06:10 - Trap #2: Incentives Gap
    09:00 - Trap #3: Quiet Skeptics
    15:17 - Trap #4: Carve-Out Clients
    18:17 - Trap #5: Adoption Letdown
    21:49 - Change Management Recap
    22:27 - Accountants Power The World Cup
    22:39 - Niche Of The Week
    24:33 - Passion-Driven Firm Niches
    27:47 - Space Accounting Returns
    30:58 - Mailbag Begins
    31:29 - Building Recurring AI Workflows
    34:23 - Should I Sell Intuit Stock?
    38:07 - Simplifying Client Onboarding
    42:13 - Rolling Out Claude To A Team
    44:42 - Trial Balance After Engagement Manager
    49:27 - Fear Of AI Tool Switching
    51:05 - How Big Can A Solo AI Firm Get?


    🗣️ Continue the discussion on social!
    X https://twitter.com/jasononfirms
    LinkedIn https://www.linkedin.com/in/jstaats/
    YouTube https://www.youtube.com/@jasoncpa

  • 🚀 Get smarter faster by learning with other firm owners: https://www.rlz.io/
    📩 Want a simple way to keep up with accounting firm and AI? I break it down every week in my newsletter: https://www.jasononfirms.com/newsletter


    ☎️ Leave me a voicemail at (1)516-980-4968!
    📧 Email me! [email protected]


    In this episode, I explore the sudden rise of AI agent platforms built specifically for accounting firms and ask whether Claude will remain the long-term home for firm-built agents. I compare launches from Ramp, Digits, Pilot, Puzzle, Mercury, Canopy, and Double, then answer a listener question about what firm owners should focus on during the summer months. In the mailbag, I cover software firms should avoid, practice management system selection, and what to do when Claude makes mistakes in bookkeeping workflows.


    🎤 I’m going live! Grab your tickets here: https://www.jasononfirms.com/events
    🔥 Here’s that Roast-My-Firm intake form: https://airtable.com/appZ7dtNz3oaTWWZT/shrybn5166E9t12ag📚 A curated list of the apps I actually use and recommend: https://www.jasononfirms.com/apps


    💰 Today's Sponsors
    Cloud Accounting Staffing: https://portal.cloudaccountantstaffing.com/candidates
    Soraban: https://www.soraban.com/
    Canopy: getcanopy.com/jason Schedule a demo to see for yourself, and receive a $75 gift card after your demo
    Financial Cents: Book a demo here: https://hubs.li/Q03PYVrp0 and use code Jason10 to receive 10% off the Team or Scale annual plan for firms with 2+ users.
    MakersHub: https://makershub.com/get-started?utm_source=podcast&utm_medium=partner&utm_campaign=jasonstaats


    ⚒️ Tools I mentioned
    -Ramp Stack https://ramp.com/lp2/stack
    -Digits Agentic Close https://digits.com/blog/agentic-close/
    -Pilot Meridian https://meridian.pilot.com/
    -Puzzle AI Close https://puzzle.io/ai-close
    -Canopy Coworker https://www.getcanopy.com/coworker/
    -Mercury Command https://mercury.com/command
    -Double https://doublehq.com/


    // Chapters:
    00:00 - The AI Agent Gold Rush
    07:58 - Where Agents Actually Live
    12:11 - The Future Of Firm Automation
    15:31 - Summer Priorities For Firms
    18:36 - Take A Break This Summer
    20:17 - Make Big Tech Changes
    22:04 - Building Better Systems
    26:51 - Planning For Growth
    30:57 - Hiring Before Busy Season
    31:53 - Strategic Thinking Time
    33:32 - Mailbag
    33:43 - Any Software To Completely Avoid?
    36:22 - AI Influencers & Phantom Products
    40:50 - Should Firms Try Instead?
    42:18 - What Happened To SmartVault?
    46:11 - Which Practice Management System Should I Choose?
    49:30 - What If Claude Makes Mistakes?
    54:01 - From How-To To What-To-Do
    55:00 - The Future Of Space Accounting


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    ☎️ Leave me a voicemail at (1)516-980-4968!
    📧 Email me! [email protected]


    In this episode, I break down the six biggest traps accounting firm owners fall into when trying to build a higher-quality, more profitable client list. I explain why concentration risk is often overblown, why firms struggle to commit to a niche, how big-money clients can distract you from your ideal business, and why regularly curating your client list is one of the most important jobs of a firm owner. I also answer questions about firing clients through pricing increases, whether prompt libraries still matter in the AI era, partnering with specialists for services like sales tax and payroll, and what I think about Claude’s QuickBooks Online integration and the future of AI-powered accounting workflows.


    🎤 I’m going live! Grab your tickets here: https://www.jasononfirms.com/events
    🔥 Here’s that Roast-My-Firm intake form: https://airtable.com/appZ7dtNz3oaTWWZT/shrybn5166E9t12ag
    📚 A curated list of the apps I actually use and recommend: https://www.jasononfirms.com/apps


    💰 Today's Sponsors
    Cloud Accounting Staffing: https://portal.cloudaccountantstaffing.com/candidates
    Soraban: https://www.soraban.com/
    Canopy: getcanopy.com/jason Schedule a demo to see for yourself, and receive a $75 gift card after your demo
    Financial Cents: Book a demo here: https://hubs.li/Q03PYVrp0 and use code Jason10 to receive 10% off the Team or Scale annual plan for firms with 2+ users.
    MakersHub: https://makershub.com/get-started?utm_source=podcast&utm_medium=partner&utm_campaign=jasonstaats


    // Chapters:
    00:00 - The Client List Asset
    01:27 - The Dirty Dozen Returns
    02:23 - Trap #1: Concentration Risk Fear
    06:38 - Trap #2: The Commitment Gap
    09:10 - Trap #3: Big Money Clients
    10:28 - Trap #4: Curation Hesitation
    13:09 - Trap #5: Big Fish vs Minnows
    18:17 - Trap #6: The Machine Problem
    22:24 - Protecting The Client List
    23:18 - Mailbag
    23:44 - Raising Prices to Lose Bad Clients
    26:54 - Are Prompt Libraries Still Worth It?
    30:17 - Goals vs Prompts in AI
    32:07 - Strongest AI Use Cases Today
    36:14 - Process Improvement Career Paths
    38:14 - Sales Tax Apps for Ecommerce
    43:18 - Claude + QuickBooks Integration
    52:35 - Tour Wrap-Up & Community Thanks


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    ☎️ Leave me a voicemail at (1)516-980-4968!
    📧 Email me! [email protected]


    In this episode, I share five real AI workflows that accounting firms are already using in production, from reading handwritten checks and verifying tax transcripts to automating audit checklists, preparing spreadsheet workpapers, and building AI-powered email dashboards. I explain how firms should think about moving from AI assistants to AI-driven workflows and why documentation, goals, and process design matter more than prompts. Then I review an accounting firm built by a non-accountant, discuss pricing and niche strategy, and answer questions.


    🎤 I’m going live! Grab your tickets here: https://www.jasononfirms.com/events
    🔥 Here’s that Roast-My-Firm intake form: https://airtable.com/appZ7dtNz3oaTWWZT/shrybn5166E9t12ag📚 A curated list of the apps I actually use and recommend: https://www.jasononfirms.com/apps


    💰 Today's Sponsors
    Cloud Accounting Staffing: https://portal.cloudaccountantstaffing.com/candidates
    Soraban: https://www.soraban.com/
    Canopy: getcanopy.com/jason Schedule a demo to see for yourself, and receive a $75 gift card after your demo
    Financial Cents: Book a demo here: https://hubs.li/Q03PYVrp0 and use code Jason10 to receive 10% off the Team or Scale annual plan for firms with 2+ users.
    MakersHub: https://makershub.com/get-started?utm_source=podcast&utm_medium=partner&utm_campaign=jasonstaats


    // Chapters:
    00:00 - Five AI Workflows Firms Use Today
    18:01 - AI-Powered Email Dashboards
    20:24 - Roast a Firm
    31:30 - Mailbag
    35:20 - Buying Legacy Firms in the AI Era
    49:45 - Mailbag 2
    59:45 - Closing thoughts


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    📩 Want a simple way to keep up with accounting firm and AI? I break it down every week in my newsletter: https://www.jasononfirms.com/newsletter


    ☎️ Leave me a voicemail at (1)516-980-4968!
    📧 Email me! [email protected]


    In this episode, I break down the six biggest pricing traps holding accounting firms back and explain practical ways to fix them. We talk about moving beyond hourly billing, improving proposal design, avoiding underpricing, and building pricing systems that actually support profitability. I also share my reaction to the latest AI developments, including why new models like Fable have me questioning just how quickly the landscape is changing. We discuss what AI means for accounting firms today, where it creates leverage, and why pricing becomes even more important as AI reduces the relationship between effort and value.


    🎤 I’m going live! Grab your tickets here: https://www.jasononfirms.com/events
    🔥 Here’s that Roast-My-Firm intake form: https://airtable.com/appZ7dtNz3oaTWWZT/shrybn5166E9t12ag📚 A curated list of the apps I actually use and recommend: https://www.jasononfirms.com/apps


    💰 Today's Sponsors
    Cloud Accounting Staffing: https://portal.cloudaccountantstaffing.com/candidates
    Soraban: https://www.soraban.com/
    Canopy: getcanopy.com/jason Schedule a demo to see for yourself, and receive a $75 gift card after your demo
    Financial Cents: Book a demo here: https://hubs.li/Q03PYVrp0 and use code Jason10 to receive 10% off the Team or Scale annual plan for firms with 2+ users.
    MakersHub: https://makershub.com/get-started?utm_source=podcast&utm_medium=partner&utm_campaign=jasonstaats


    // Chapters:
    00:00 - Pricing Traps Holding Firms Back
    19:00 - Fixing Your Pricing Strategy
    39:14 - Mailbag
    53:30 - Closing Thoughts


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    📩 Want a simple way to keep up with accounting firm and AI? I break it down every week in my newsletter: https://www.jasononfirms.com/newsletter


    ☎️ Leave me a voicemail at (1)516-980-4968!
    📧 Email me! [email protected]


    In this episode, I break down Thrive Holdings’ $1B accounting firm rollup, why OpenAI has a stake in it, and what this could mean for small firms. I explain why traditional rollups often fail, why AI may change the economics, and why client relationships still matter most. Then I walk through how an accounting firm could build a niche around indie authors, including choke points, live events, software vendors, and influencers. I also answer questions on moving clients from owner to staff, AI tax prep disappointments, whether I’m paid by Claude, MCPs for practice management, speech-to-text tools, CPA value, and AI disclosure to clients.


    📹 Here’s that video to help build your service library https://youtu.be/T8rQzr3ogkM?si=aCzmb_rfp0FmNGvb


    🎤 I’m going live! Grab your tickets here: https://www.jasononfirms.com/events
    🔥 Here’s that Roast-My-Firm intake form: https://airtable.com/appZ7dtNz3oaTWWZT/shrybn5166E9t12ag📚 A curated list of the apps I actually use and recommend: https://www.jasononfirms.com/apps


    💰 Today's Sponsors
    Cloud Accounting Staffing: https://portal.cloudaccountantstaffing.com/candidates
    Soraban: https://www.soraban.com/
    Verito: https://verito.com/jason?utm_campaign=42071442-Jason&utm_source=Podcast&utm_medium=Podcast&utm_content=show-notes
    Canopy: getcanopy.com/jason Schedule a demo to see for yourself, and receive a $75 gift card after your demo


    // Chapters:
    00:00 - The $1B AI accounting bet
    22:41 - Nerd Corner
    35:34 - Mailbag begins
    35:53 - Getting clients to trust your team
    38:22 - Why AI tax prep disappointed
    46:37 - MCPs and the future of firm tech
    55:00 - Do clients need AI disclosure?


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  • 🚀 Get smarter faster by learning with other firm owners: https://www.rlz.io/
    📩 Want a simple way to keep up with accounting firm and AI? I break it down every week in my newsletter: https://www.jasononfirms.com/newsletter


    ☎️ Leave me a voicemail at (1)516-980-4968!
    📧 Email me! [email protected]


    In this episode, I break down the three most likely AI futures for accounting firms, general-purpose AI assistants like Claude, AI assistants connected to software through MCPs, and AI embedded directly inside accounting software. I explain the pros, risks, and strategic implications of each approach, especially around security, software buying decisions, and vendor lock-in. I also share real-world AI use cases from firms around the country, answer questions about hiring AI specialists, security best practices, offshore staffing compliance, and helping teams navigate AI-related job fears.


    📹 Here’s that video to help build your service library https://youtu.be/T8rQzr3ogkM?si=aCzmb_rfp0FmNGvb


    🎤 I’m going live! Grab your tickets here: https://www.jasononfirms.com/events
    🔥 Here’s that Roast-My-Firm intake form: https://airtable.com/appZ7dtNz3oaTWWZT/shrybn5166E9t12ag📚 A curated list of the apps I actually use and recommend: https://www.jasononfirms.com/apps


    💰 Today's Sponsors
    Cloud Accounting Staffing: https://portal.cloudaccountantstaffing.com/candidates
    Soraban: https://www.soraban.com/
    Verito: https://verito.com/jason?utm_campaign=42071442-Jason&utm_source=Podcast&utm_medium=Podcast&utm_content=show-notes
    Canopy: getcanopy.com/jason Schedule a demo to see for yourself, and receive a $75 gift card after your demo


    // Chapters:
    00:00 - Three AI Futures for Accounting Firms
    09:04 - MCPs and the Future of Software
    24:25 - AI Built Into Accounting Software
    34:11 - Which AI Future Is Most Likely?
    35:54 - Nerd Corner
    44:31 - Mailbag
    44:31 - Escaping the Capacity and Hiring Cycle
    52:05 - Offshore Hiring and Cloud Accountant Staffing
    59:26 - AI Hiring, Security, and Team Concerns


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    ☎️ Leave me a voicemail at (1)516-980-4968!
    📧 Email me! [email protected]


    In this episode, I argue that AI has fundamentally changed how accounting firms should think about SOPs, documentation, and standardization. I walk through six common documentation traps and explain why many traditional best practices are already becoming obsolete as AI agents can create, maintain, improve, and even execute processes themselves. Then I answer questions on CRMs vs practice management systems, building a niche advisory service, creating culture in remote teams, QuickBooks Desktop vs modern AI workflows, software being replaced by Claude, AI security for small firms, and whether QuickBooks Desktop might oddly become relevant again in an AI-first world.


    📹 Here’s that video to help build your service library https://youtu.be/T8rQzr3ogkM?si=aCzmb_rfp0FmNGvb


    🎤 I’m going live! Grab your tickets here: https://www.jasononfirms.com/events
    🔥 Here’s that Roast-My-Firm intake form: https://airtable.com/appZ7dtNz3oaTWWZT/shrybn5166E9t12ag📚 A curated list of the apps I actually use and recommend: https://www.jasononfirms.com/apps


    💰 Today's Sponsors
    Cloud Accounting Staffing: https://portal.cloudaccountantstaffing.com/candidates
    Soraban: https://www.soraban.com/
    Verito: https://verito.com/jason?utm_campaign=42071442-Jason&utm_source=Podcast&utm_medium=Podcast&utm_content=show-notes
    Canopy: getcanopy.com/jason Schedule a demo to see for yourself, and receive a $75 gift card after your demo


    // Chapters:
    00:00 - AI and the Future of SOPs
    05:25 - Six Documentation Traps
    17:11 - AI Agents and Process Management
    30:32 - Mailbag
    30:56 - Do Accounting Firms Need a CRM?
    37:18 - Finding Clients for a New Niche
    41:10 - Building Culture on Remote Teams
    43:24 - QuickBooks Desktop vs Enterprise Suite
    45:44 - How to Niche Your Accounting Firm
    47:28 - Software Being Replaced by AI
    51:24 - AI Security for Small Firms
    56:06 - Which AI Models Should Firms Use?
    57:48 - Is QuickBooks Desktop the Future?


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    LinkedIn https://www.linkedin.com/in/jstaats/
    YouTube https://www.youtube.com/@jasoncpa

  • 🚀 Get smarter faster by learning with other firm owners: https://www.rlz.io/
    📩 Want a simple way to keep up with accounting firm and AI? I break it down every week in my newsletter: https://www.jasononfirms.com/newsletter


    ☎️ Leave me a voicemail at (1)516-980-4968!
    📧 Email me! [email protected]


    In this episode, I break down the 10 commandments of an accountant’s desk setup and why your office environment directly affects productivity. I cover monitor limits, desk wheels, underside mounting, monitor arms, eye level, cable management, keyboards, team hardware standardization, chairs, lighting, and CO2 levels. Then I play Hot or Not with office trends like standing desks, gaming chairs, glass desktops, L-shaped desks, and keyboard trays.


    🎤 I’m going live! Grab your tickets here: https://www.jasononfirms.com/events
    🔥 Here’s that Roast-My-Firm intake form: https://airtable.com/appZ7dtNz3oaTWWZT/shrybn5166E9t12ag📚 A curated list of the apps I actually use and recommend: https://www.jasononfirms.com/apps


    💰 Today's Sponsors
    Cloud Accounting Staffing: https://portal.cloudaccountantstaffing.com/candidates
    Soraban: https://www.soraban.com/
    Verito: https://verito.com/jason?utm_campaign=42071442-Jason&utm_source=Podcast&utm_medium=Podcast&utm_content=show-notes
    Canopy: getcanopy.com/jason Schedule a demo to see for yourself, and receive a $75 gift card after your demo


    // Chapters:
    00:00 The accountant desk setup problem
    01:02 Why office setup affects productivity
    02:00 Commandment 1: know your limits
    05:23 Commandments 2–3: wheels + underside mounting
    08:55 Sponsors: hiring + tax workflow
    10:53 Commandments 4–8: monitors, cables, keyboards, hardware
    18:57 Sponsors: Canopy + Verito
    21:14 Commandments 9–10: chairs, lighting, and CO2
    25:17 Hot or Not: office trends
    33:01 Final desk setup advice


    🗣️ Continue the discussion on social!
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    LinkedIn https://www.linkedin.com/in/jstaats/
    YouTube https://www.youtube.com/@jasoncpa

  • 🚀 Get smarter faster by learning with other firm owners: https://www.rlz.io/
    📩 Want a simple way to keep up with accounting firm and AI? I break it down every week in my newsletter: https://www.jasononfirms.com/newsletter


    ☎️ Leave me a voicemail at (1)516-980-4968!
    📧 Email me! [email protected]


    In this episode, I break down why practice management systems become such a nightmare for accounting firms and the six biggest traps firms fall into when selecting, migrating, and rolling out a PM platform. I explain why there’s no perfect system, why demos are misleading, how firms overload their teams with change, and why client portals fail adoption. Then I speedrun listener questions on AI pricing, niching risk, automating client back offices, workflow bottlenecks, and whether AI threatens accounting firms. I also debut a new segment.


    🎤 I’m going live! Grab your tickets here: https://www.jasononfirms.com/events
    🔥 Here’s that Roast-My-Firm intake form: https://airtable.com/appZ7dtNz3oaTWWZT/shrybn5166E9t12ag📚 A curated list of the apps I actually use and recommend: https://www.jasononfirms.com/apps


    💰 Today's Sponsors
    Cloud Accounting Staffing: https://portal.cloudaccountantstaffing.com/candidates
    Soraban: https://www.soraban.com/
    Verito: https://verito.com/jason?utm_campaign=42071442-Jason&utm_source=Podcast&utm_medium=Podcast&utm_content=show-notes
    Canopy: getcanopy.com/jason Schedule a demo to see for yourself, and receive a $75 gift card after your demo


    // Chapters:
    00:00 - Practice management systems are high-stakes
    01:21 - Dirty Dozen+ PM headaches
    02:01 - The 6 biggest PM traps
    14:17 - PM setup, migration, and adoption mistakes
    24:07 - Roast My Podcast Reviews
    31:24 - Mailbag
    32:02 - Human vs AI accounting work
    41:13 - Is AI replacing accounting firms?
    43:49 - Does AI make niching riskier?
    48:56 - AI automation opportunities in client workflows
    51:15 - Why more accountants are starting firms
    54:19 - Closing thoughts


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    LinkedIn https://www.linkedin.com/in/jstaats/
    YouTube https://www.youtube.com/@jasoncpa

  • 🚀 Get smarter faster by learning with other firm owners: https://www.rlz.io/
    📩 Want a simple way to keep up with accounting firm and AI? I break it down every week in my newsletter: https://www.jasononfirms.com/newsletter


    ☎️ Leave me a voicemail at (1)516-980-4968!
    📧 Email me! [email protected]


    In this episode, I break down how firms can move from live Claude conversations to AI workflows that run in the background. I walk through five levels of AI autonomy, from simple chats and scheduled tasks to hosted routines and managed agents. Then I roast a $700K bookkeeping/CFO firm dealing with operational heaviness, SOP sprawl, niche opportunities, and scaling pains. I also answer questions on custom AI tools, Claude for Small Business, referral partnerships, where to build agents first, email triage, and whether old-school firms are worth buying.


    🎤 I’m going live! Grab your tickets here: https://www.jasononfirms.com/events
    🔥 Here’s that Roast-My-Firm intake form: https://airtable.com/appZ7dtNz3oaTWWZT/shrybn5166E9t12ag📚 A curated list of the apps I actually use and recommend: https://www.jasononfirms.com/apps


    💰 Today's Sponsors
    Cloud Accounting Staffing: https://portal.cloudaccountantstaffing.com/candidates
    Soraban: https://www.soraban.com/
    Verito: https://verito.com/jason?utm_campaign=42071442-Jason&utm_source=Podcast&utm_medium=Podcast&utm_content=show-notes
    Canopy: getcanopy.com/jason Schedule a demo to see for yourself, and receive a $75 gift card after your demo


    // Chapters:
    00:00 - AI in the walls
    02:12 - Five levels of AI autonomy
    06:17 - Claude Code routines + webhooks
    14:18 - Managed agents explained
    18:20 - Roast a $700K bookkeeping firm
    27:45 - SOPs, systems, and standardization
    33:07 - Local vs national niche strategy
    35:28 - Mailbag
    35:45 - Custom AI tools vs software
    46:03 - Where to build AI agents first
    48:25 - AI email management
    52:58 - Buying old-school firms
    56:09 - Closing thoughts

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    YouTube https://www.youtube.com/@jasoncpa

  • 🚀 Get smarter faster by learning with other firm owners: https://www.rlz.io/
    📩 Want a simple way to keep up with accounting firm and AI? I break it down every week in my newsletter: https://www.jasononfirms.com/newsletter


    ☎️ Leave me a voicemail at (1)516-980-4968!
    📧 Email me! [email protected]


    In this episode, I break down the six biggest blockers keeping accounting firms from becoming AI native. I explain why Claude is the best starting point right now, why AI adoption needs daily team habits, and why incentives matter more than training. I also cover pricing fears, staff anxiety, AI replacing task-based work, and how firm owners should think about their responsibility to help teams adapt.


    🎤 I’m going live! Grab your tickets here: https://www.jasononfirms.com/events
    🔥 Here’s that Roast-My-Firm intake form: https://airtable.com/appZ7dtNz3oaTWWZT/shrybn5166E9t12ag📚 A curated list of the apps I actually use and recommend: https://www.jasononfirms.com/apps


    💰 Today's Sponsors
    Cloud Accounting Staffing: https://portal.cloudaccountantstaffing.com/candidates
    Soraban: https://www.soraban.com/
    Makershub: https://makershub.com/get-started?utm_source=podcast&utm_medium=partner&utm_campaign=jasonstaats
    Canopy: getcanopy.com/jason Schedule a demo to see for yourself, and receive a $75 gift card after your demo
    Verito: https://verito.com/jason?utm_campaign=42071442-Jason&utm_source=Podcast&utm_medium=Podcast&utm_content=show-notes
    Missive: https://missiveapp.com/jason


    // Chapters:
    00:00 - Why firms are struggling with AI
    02:54 - The 6 blockers to becoming AI native
    10:02 - Why teams resist AI adoption
    17:30 - AI pricing fears + job replacement
    29:23 - Mailbag
    44:15 - Will AI kill accounting work?
    49:31 - Content strategy + scaling content
    53:36 - Closing thoughts

    🗣️ Continue the discussion on social!
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    LinkedIn https://www.linkedin.com/in/jstaats/
    YouTube https://www.youtube.com/@jasoncpa

  • 🚀 Get smarter faster by learning with other firm owners: https://www.rlz.io/
    📩 Want a simple way to keep up with accounting firm and AI? I break it down every week in my newsletter: https://www.jasononfirms.com/newsletter


    ☎️ Leave me a voicemail at (1)516-980-4968!
    📧 Email me! [email protected]


    In this episode, I break down six real AI use cases accounting firms are actively using right now, from Claude creating SOPs from screen recordings and consolidating multi-entity financials, to tax checklist automation, document renaming, crypto dashboards, and AI-powered prospecting. I also explain where AI agents still break down, especially around month-end close document collection and browser automation. Then I answer questions on pricing confidence, niching, fast growth vs profitability, hallucinations, personal finance workflows, and whether firms should master app-specific AI or focus on cross-platform AI agents like Claude Cowork.


    🎤 I’m going live! Grab your tickets here: https://www.jasononfirms.com/events
    🔥 Here’s that Roast-My-Firm intake form: https://airtable.com/appZ7dtNz3oaTWWZT/shrybn5166E9t12ag📚 A curated list of the apps I actually use and recommend: https://www.jasononfirms.com/apps


    💰 Today's Sponsors
    Cloud Accounting Staffing: https://portal.cloudaccountantstaffing.com/candidates
    Soraban: https://www.soraban.com/
    Makershub: https://makershub.com/get-started?utm_source=podcast&utm_medium=partner&utm_campaign=jasonstaats
    Canopy: getcanopy.com/jason Schedule a demo to see for yourself, and receive a $75 gift card after your demo
    Verito: https://verito.com/jason?utm_campaign=42071442-Jason&utm_source=Podcast&utm_medium=Podcast&utm_content=show-notes
    Missive: https://missiveapp.com/jason


    // Chapters:
    00:00 - Six real AI use cases for firms
    07:40 - AI checklists + hallucination risks
    17:24 - AI prospecting + newsletter CTA
    21:14 - Nerd Corner: month-end close chaos
    35:34 - Mailbag
    35:55 - Pricing confidence + charging more
    42:28 - Fast growth vs profitability
    49:16 - Personal finance + Claude vs Digits
    54:18 - AI hallucinations explained
    59:42 - Learn Claude or app-specific AI
    01:01:17 - Closing thoughts


    🗣️ Continue the discussion on social!
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    LinkedIn https://www.linkedin.com/in/jstaats/
    YouTube https://www.youtube.com/@jasoncpa